# Journeys

### What is a “Journey”?

A **Journey** is a curated bundle of learning and testing resources mapped to a student's learning plan. Journeys in VEGA AI help you deliver a **structured learning path** to your students. 

It ensures a structured experience by combining:

* Instructional content (Lesson plans, Worksheets)
* Practice materials (Quizzes)
* Evaluative tools (Structured Tests)

### Navigation: Platform > Courses > Journeys 

***

<figure><img src="/files/O8b3xtEl8ccIByonmQac" alt=""><figcaption></figcaption></figure>

### Accessing the Journey Builder

1. Go to the your course dashboard.
2. Navigate to the **“Journeys”** tab.
3. It will show the already created journeys whether it is for Paid or Fre&#x65;**.**

***

## **Creating a Journey**

Before you can assign a journey to your students, you need to **create** one. Think of a journey as a **custom course pack** tailored to your batch, program, or individual learner. It can include:

* Learning resources (e.g., lesson plans, worksheets)
* Practice tests
* Structured/mock tests

{% embed url="<https://drive.google.com/file/d/1olh_aDVs7ExMGcP9mmyeVo6ztB2Nm-Vk/view?usp=sharing>" %}

***

### **Click "Create Journey"**

<figure><img src="/files/lXnhryN82hnHZxRlp0Ra" alt=""><figcaption></figcaption></figure>

This opens a form titled **“Create Journey”**. Fill in the following fields:

* **Journey Name** (e.g., *Starter Plan Journey*, *New Batch 2025*)
* **Journey Description** (brief purpose of the journey)

Then select a **Journey Type**:

| Type     | Description                                                                                          |
| -------- | ---------------------------------------------------------------------------------------------------- |
| **PAID** | Unlimited resources, practice, tests, and AI chats.                                                  |
| **FREE** | Up to 5 resources, 2 practice tests, 1 structured test, and 10 AI chats — great for lead generation. |

***

**3. Add Learning Resources**

Click **Assign Resources** and choose from your uploaded library. You can include:

* Reading Material
* Worksheet
* Lesson Plan

All selected resources appear under “Assigned Resources” for review.

<figure><img src="/files/0zWUZ0zxx96rZgZzR6eB" alt=""><figcaption></figcaption></figure>

Use the **“+” button** next to each resource to add it to your journey.

> ✅ You can add multiple types of resources to cater to different learning needs.

<figure><img src="/files/rVTXLKr18wPDk6Yh0ZKC" alt=""><figcaption></figcaption></figure>

***

**4. Add Practice Tests and Structured Tests**

* Click **Assign Practice Tests** and **Assign Structured Tests**.
* These could be mock exams or topic-specific assessments.

<figure><img src="/files/PFNqxQsOHIxPPZBHsrEj" alt=""><figcaption></figcaption></figure>

When finished, you’ll see a review page like this:

<figure><img src="/files/yzwYrKDZciKFwIsqbGRI" alt=""><figcaption></figcaption></figure>

It shows:

* What’s included (resources, quizzes, assignments, tests)
* That it’s a **PAID journey**

> 🔴 **Important:** Once access is granted to a user, it **cannot be revoked**. Choose carefully!

***

**5. Click “Create” to Save**

Your Journey is now created and ready to be assigned to batches or individual students.

***

## **Assigning a Journey to Students or Batches**

Once you’ve created a journey, the next step is to assign it to your students or a batch. This allows them to immediately access the materials, tests, and resources you’ve bundled together.

***

### Where to Assign From?

You can assign journeys from two main areas:

1. **Courses > Journeys tab** – to assign from a specific journey
2. **Operations > Users tab** – to assign based on student names or email directly

***

### Method 1: Assign from the Course Journey Page

#### Step-by-Step

**1. Click “Grant to Student” on the desired Journey card**

This opens the **Grant Journey** popup.

<figure><img src="/files/gLq4mtdw9QxjizmQnc1k" alt=""><figcaption></figcaption></figure>

***

**2. Choose Users or Batches**

* You can **search users by name or email**, or
* Select an entire batch (ex: 1-on-1 or group batches)

> 🔴 **IMPORTANT NOTE:**
>
> * A red alert will appear if **free plan slots are exceeded**.
> * So if users you chose are on free plan and you are assigning a paid journey to them, It will automatically convert them free users into paid users.&#x20;
> * It will also show how many users will be upgraded to a paid account.
> * Once granted, **access cannot be revoked**.

<figure><img src="/files/ZB6O4rAcOW7Wcor7zHmp" alt=""><figcaption></figcaption></figure>

***

**3. Choose the Plan**

You’ll be asked to confirm the plan type if paid seats are being used:

* **PRO**
* **PRO MAX**

Make your choice and click **Done**.

***

### Method 2: Assign from Operations > Users

If you prefer managing individual students:

1. Go to **Operations > Users tab**
2. Click **Assign** next to any user

This opens a dialog to **select a journey from the list**.

<figure><img src="/files/KMDocHqyqX4faGbl4YHo" alt=""><figcaption></figcaption></figure>

> ✅ You’ll also see the user’s current plan (Free/Pro/etc.), email, and existing assigned journeys.

Click **Grant** to assign.

***

Once assigned:

* The student immediately gains access to all included items
* If the user is on a Free Plan and exceeds limits, they will be automatically converted to a **Paid Plan**

***

### **Managing Journeys – Best Practices & Notes**

After creating and assigning a journey, it’s essential to understand how to **manage expectations** and **ensure smooth delivery**. While the system automates most of the work, there are a few important things you, as an educator, should be aware of.

***

## Critical Rules You Must Know

#### 1. **Access Cannot Be Revoked**

> 🔴 Once a journey is assigned to a user, **you cannot undo or remove it**.\
> This means you should **double-check** the user list before granting access.

Use the **"View Users"** button to review who has been selected and how many free seats are being used.

***

#### 2. **Assigning a Journey = Full Access**

Once assigned, students will get immediate access to:

* All resources (e.g., reading material, lesson plans, worksheets)
* Practice tests
* Structured/mock tests
* AI-powered tools (as per plan limit)

No further action is needed. The journey becomes visible in the student’s dashboard.

***

#### 3. **FREE vs. PAID Journey Limitations**

| Feature          | FREE Journey  | PAID Journey  |
| ---------------- | ------------- | ------------- |
| Resources        | Up to 5       | Unlimited     |
| Practice Tests   | 2             | Unlimited     |
| Structured Tests | 1             | Unlimited     |
| AI Chats         | 10            | Unlimited     |
| Revoke Access    | ❌ Not Allowed | ❌ Not Allowed |

Choose the **Free plan** if you’re running a trial, demo, or lead conversion campaign.\
Use the **Paid plan** for your enrolled students to unlock full features.


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