> For the complete documentation index, see [llms.txt](https://docs.myvega.ai/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.myvega.ai/course-management/journeys.md).
# Journeys
### What is a “Journey”?
A **Journey** is a curated bundle of learning and testing resources mapped to a student's learning plan. Journeys in VEGA AI help you deliver a **structured learning path** to your students.
It ensures a structured experience by combining:
* Instructional content (Lesson plans, Worksheets)
* Practice materials (Quizzes)
* Evaluative tools (Structured Tests)
### Navigation: Platform > Courses > Journeys
***
### Accessing the Journey Builder
1. Go to the your course dashboard.
2. Navigate to the **“Journeys”** tab.
3. It will show the already created journeys whether it is for Paid or Free**.**
***
## **Creating a Journey**
Before you can assign a journey to your students, you need to **create** one. Think of a journey as a **custom course pack** tailored to your batch, program, or individual learner. It can include:
* Learning resources (e.g., lesson plans, worksheets)
* Practice tests
* Structured/mock tests
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***
### **Click "Create Journey"**
This opens a form titled **“Create Journey”**. Fill in the following fields:
* **Journey Name** (e.g., *Starter Plan Journey*, *New Batch 2025*)
* **Journey Description** (brief purpose of the journey)
Then select a **Journey Type**:
| Type | Description |
| -------- | ---------------------------------------------------------------------------------------------------- |
| **PAID** | Unlimited resources, practice, tests, and AI chats. |
| **FREE** | Up to 5 resources, 2 practice tests, 1 structured test, and 10 AI chats — great for lead generation. |
***
**3. Add Learning Resources**
Click **Assign Resources** and choose from your uploaded library. You can include:
* Reading Material
* Worksheet
* Lesson Plan
All selected resources appear under “Assigned Resources” for review.
Use the **“+” button** next to each resource to add it to your journey.
> ✅ You can add multiple types of resources to cater to different learning needs.
***
**4. Add Practice Tests and Structured Tests**
* Click **Assign Practice Tests** and **Assign Structured Tests**.
* These could be mock exams or topic-specific assessments.
When finished, you’ll see a review page like this:
It shows:
* What’s included (resources, quizzes, assignments, tests)
* That it’s a **PAID journey**
> 🔴 **Important:** Once access is granted to a user, it **cannot be revoked**. Choose carefully!
***
**5. Click “Create” to Save**
Your Journey is now created and ready to be assigned to batches or individual students.
***
## **Assigning a Journey to Students or Batches**
Once you’ve created a journey, the next step is to assign it to your students or a batch. This allows them to immediately access the materials, tests, and resources you’ve bundled together.
***
### Where to Assign From?
You can assign journeys from two main areas:
1. **Courses > Journeys tab** – to assign from a specific journey
2. **Operations > Users tab** – to assign based on student names or email directly
***
### Method 1: Assign from the Course Journey Page
#### Step-by-Step
**1. Click “Grant to Student” on the desired Journey card**
This opens the **Grant Journey** popup.
***
**2. Choose Users or Batches**
* You can **search users by name or email**, or
* Select an entire batch (ex: 1-on-1 or group batches)
> 🔴 **IMPORTANT NOTE:**
>
> * A red alert will appear if **free plan slots are exceeded**.
> * So if users you chose are on free plan and you are assigning a paid journey to them, It will automatically convert them free users into paid users.
> * It will also show how many users will be upgraded to a paid account.
> * Once granted, **access cannot be revoked**.
***
**3. Choose the Plan**
You’ll be asked to confirm the plan type if paid seats are being used:
* **PRO**
* **PRO MAX**
Make your choice and click **Done**.
***
### Method 2: Assign from Operations > Users
If you prefer managing individual students:
1. Go to **Operations > Users tab**
2. Click **Assign** next to any user
This opens a dialog to **select a journey from the list**.
> ✅ You’ll also see the user’s current plan (Free/Pro/etc.), email, and existing assigned journeys.
Click **Grant** to assign.
***
Once assigned:
* The student immediately gains access to all included items
* If the user is on a Free Plan and exceeds limits, they will be automatically converted to a **Paid Plan**
***
### **Managing Journeys – Best Practices & Notes**
After creating and assigning a journey, it’s essential to understand how to **manage expectations** and **ensure smooth delivery**. While the system automates most of the work, there are a few important things you, as an educator, should be aware of.
***
## Critical Rules You Must Know
#### 1. **Access Cannot Be Revoked**
> 🔴 Once a journey is assigned to a user, **you cannot undo or remove it**.\
> This means you should **double-check** the user list before granting access.
Use the **"View Users"** button to review who has been selected and how many free seats are being used.
***
#### 2. **Assigning a Journey = Full Access**
Once assigned, students will get immediate access to:
* All resources (e.g., reading material, lesson plans, worksheets)
* Practice tests
* Structured/mock tests
* AI-powered tools (as per plan limit)
No further action is needed. The journey becomes visible in the student’s dashboard.
***
#### 3. **FREE vs. PAID Journey Limitations**
| Feature | FREE Journey | PAID Journey |
| ---------------- | ------------- | ------------- |
| Resources | Up to 5 | Unlimited |
| Practice Tests | 2 | Unlimited |
| Structured Tests | 1 | Unlimited |
| AI Chats | 10 | Unlimited |
| Revoke Access | ❌ Not Allowed | ❌ Not Allowed |
Choose the **Free plan** if you’re running a trial, demo, or lead conversion campaign.\
Use the **Paid plan** for your enrolled students to unlock full features.
