# Test Scheduling

The **Test Scheduling** section in VEGA AI allows educators and administrators to schedule structured and practice tests for individual users or entire batches. This tool helps ensure that assessments are conducted in a timely and organized manner, with clear instructions and tracking of all tests — past and upcoming.

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### What Can You Do Here?

* Schedule **new tests** for batches or specific users.
* Set the **test date, time, type**, and **duration**.
* Choose the **test paper or content** to be used.
* See a complete list of all **upcoming, completed, and cancelled** tests.
* **Edit or cancel** tests before they are conducted.

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### 1. **Test Scheduling Dashboard**

When you open the Test Scheduling section, you see a dashboard with all scheduled tests categorized into:

* **Upcoming Tests** – Tests that are scheduled but not yet taken.
* **Completed Tests** – Tests that have already been taken.
* **Cancelled Tests** – Tests that were created but later cancelled.
* **All Tests** – A combined view of every test, regardless of status.

Each test entry on this list shows:

* **Test Name**
* **Test Date & Time**
* **Test Type** (Practice or Structured)
* **Assigned Teacher(s)**
* **Assigned Batch or Users**
* **Number of Users**
* Quick Actions: **Edit** or **Cancel**

This overview helps you keep track of what assessments are planned and lets you make quick adjustments if needed.

<figure><img src="https://3495679792-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FjBtnExy5FkXmThwftVg6%2Fuploads%2FDieXjzw8Y1vWXPyfQNTM%2FScreenshot%202025-04-17%20at%208.35.08%E2%80%AFAM.png?alt=media&#x26;token=f804ae91-a9be-4c33-b02f-98bb9ad0f917" alt=""><figcaption></figcaption></figure>

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### 2. **How to Schedule a New Test**

To schedule a test, click the **"Schedule New Test"** button. This opens a form where you can fill in the necessary details.

#### Required Fields:

| Field                               | Purpose                                                                                                                        |
| ----------------------------------- | ------------------------------------------------------------------------------------------------------------------------------ |
| **Test Name**                       | Give the test a clear and descriptive name. Example: “Mock 2 for March Batch 2”.                                               |
| **Course**                          | Choose the course the test is linked to. For example, "Digital SAT".                                                           |
| **Test Type**                       | Select whether the test is a Practice Test or Structured Test.                                                                 |
| **Select Saved Test**               | Choose from previously created test papers or assessments.                                                                     |
| **Teacher**                         | Assign one or more teachers who will be linked to this test.                                                                   |
| **Assign Batch or Users**           | Choose whether to assign the test to a whole batch or select individual users.                                                 |
| **Add/Remove Users**                | If assigning to individual users, search and select them by name. You can also apply filters like plan type or date of signup. |
| **Test Date & Start Time**          | Set the date and exact time when the test will become available.                                                               |
| **Time Zone**                       | Choose the relevant time zone, especially important for users in different regions.                                            |
| **Test Access Time**                | Set how long the test will be available (e.g., 30 minutes).                                                                    |
| **Test Description & Instructions** | Add any specific instructions students should see before starting the test.                                                    |

Once all fields are filled out, click **“Schedule Test”** to confirm.

<figure><img src="https://3495679792-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FjBtnExy5FkXmThwftVg6%2Fuploads%2Fakl4wYzlrz3LvMJXXhCB%2FScreenshot%202025-04-17%20at%208.35.18%E2%80%AFAM.png?alt=media&#x26;token=9f9a4836-8e6c-4912-8cb2-7679ea6d4c5a" alt=""><figcaption></figcaption></figure>

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### 3. **Viewing and Managing Scheduled Tests**

All scheduled tests appear in the main table. You can take these actions:

* **Edit a Test:** Click “Edit” next to any test to change the time, teacher, users, or other settings.
* **Cancel a Test:** Click “Cancel” to remove the test. This is useful if you want to reschedule or if the test is no longer needed.
* **View Assigned Users:** Click the number under “Users No.” to see exactly who the test is assigned to.

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### Examples

#### Example 1: Scheduling a Mock Test for a Batch

You can schedule a test named “Mock 2 for Dec Batch 3”:

* Assign it to "LQ DSAT 2024 Dec Batch 3"
* Choose “Structured Test”
* Select teachers “Piyush Kumar” and “John Cain”
* Set it for Nov 7, 2025, at 4:50 PM

#### Example 2: Scheduling a Sectional Test for Individuals

You may want to assign a test only to specific students who need practice on “Linear Equations.” You can:

* Choose individual students using filters like plan type or signup date.
* Assign only those few students and set the test as a “Practice Test”
* Give a short duration and clear instructions.

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### Why This Feature is Important

* Helps you **organize assessments** efficiently for different users.
* Makes sure that students get the **right test at the right time**.
* You can **target specific topics or skills** by assigning personalized practice tests.
* Teachers stay informed with their name linked to the tests, improving **accountability and tracking**.
* Tests appear in analytics after they’re taken, allowing deeper analysis of **student performance**.