Zoom Integration
VEGA AI now supports seamless Zoom integration, enabling admins to schedule, manage, and monitor Zoom meetings directly from the VEGA AI dashboard. Whether it's recurring live classes, onboarding sessions, or internal meetings — everything can now be managed from one unified interface.
What This Means
You no longer need to go to Zoom every time you want to schedule a class or a meeting. With VEGA AI, you can do it all from one place — schedule classes, invite students, add teachers, and more.
But first, we need to connect your Zoom account to VEGA AI. Think of this like giving VEGA AI the “keys” to open and run your Zoom meetings for you.
To do that, Zoom gives you 3 keys:
Account ID – Like your Zoom username.
Client ID – Like a key that tells Zoom which app is trying to help you.
Client Secret – A special passcode to prove it’s really you.
Don’t worry — we’ll guide you through how to get these keys step-by-step.
Step 1: Go to the Zoom App Marketplace
This is like Zoom’s app store.
Go to https://marketplace.zoom.us
Click Sign In at the top and log in using your Zoom account.
Once logged in, click the Develop button at the top right, then select Build App.
Step 2: Choose the Right App Type
Zoom will now ask what kind of app you want to create. You’ll see 3 options. Select the second one: “Server to Server OAuth App”
This is just a fancy way of saying:
"I want Zoom and VEGA AI to talk to each other automatically in the background."
Click Create to move ahead.
Step 3: Fill in Basic Info
Now you’ll be asked to name your app and give a few details like your organization name and email.
Example:
App Name: VEGA AI Zoom Link
Company Name: Your school or coaching institute
Email: Your email ID
Click Continue once you’re done.
Step 4: Get Your 3 Keys (Credentials)
Now go to the App Credentials section — Zoom will show you:
Account ID
Client ID
Client Secret
Just copy these 3 values and save them somewhere safe (like a notepad or email to yourself). You’ll need to paste them inside VEGA AI to connect Zoom.
Do not share these with anyone. They’re like your Zoom password — only for VEGA AI.
Once you have these 3 things ready, you’re done with the Zoom part!
How to Schedule Zoom Meetings from VEGA AI
Now that Zoom is connected, let’s walk through how to schedule your classes and meetings — all from your VEGA AI dashboard.
Step 1: Open the “Schedule Zoom” Section
Login to your VEGA AI admin dashboard.
From the left side menu, click on Operations.
Inside Operations, click Schedule Zoom.
This is your main hub for creating and managing Zoom sessions for any course.
📅 Step 2: Click “Create Meeting”
Once you’re inside the Schedule Zoom page, click the blue + Create Meeting button at the top.
This will open a simple form where you can set up your meeting.
Step 3: Fill Out the Meeting Form
This form is where you tell VEGA AI all the details about your class or session.
Let’s go through it one by one (like filling out a classroom timetable):
🔹 Meeting Topic
What is the class or session about? Examples:
“SAT Reading - Class 1”
“Induction for New Students”
🔹 Meeting Time & Date
Pick the date and time when your Zoom meeting will start.
🔹 Time Zone
Usually it’s already set to India time (Asia/Calcutta). You can leave it as is unless you’re in another country.
🔹 Duration
Enter how long the meeting should last (e.g., 30 minutes, 60 minutes).
Recurring Meeting
Tick this box only if this meeting will happen every week or day. For example: “Every Monday at 4 PM.”
Agenda
This is optional. You can write a short note for students or teachers to explain what this session is about.
Step 4: Choose Who Will Join
You can now select:
Which batches this meeting is for
Specific students (if you don’t want the whole batch)
Which teachers should be added
Or just tick Select All Teachers if it's for everyone
This is great for both classes and internal staff meetings!
Step 5: Hit “Schedule Meeting”
Once everything looks good, click the “Schedule Meeting” button at the bottom.
Boom — your Zoom meeting is ready and students/teachers will automatically get access.
View & Manage All Meetings
You can see all your scheduled meetings inside the Scheduled Zoom or Scheduled Classes tab. You’ll be able to:
See upcoming sessions
View participants
Copy meeting links with one click
Best Practices for Smooth Scheduling
Always Schedule Early
Try to create meetings at least a few hours in advance. This gives VEGA AI time to sync with Zoom and notify students.
Use Clear Titles
Write meeting names that are simple and specific. Instead of “Class,” use:
“Physics - Gravitation - Class 3” “SAT Verbal Practice - Doubt Session”
Add Agendas for Clarity
Use the agenda box to tell students what they should prepare for. Example:
“We’ll be solving the previous year’s paper. Please bring your notebooks.”
Admin Tips
You can filter meetings by course, date, batch, or student plan.
You can add or remove specific students or teachers for each session.
Use the Copy Link button to share the Zoom link manually if needed.
Need more help? Our support team is available 24/7 through:
Email: [email protected]
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