# Zoom Integration

VEGA AI now supports **seamless Zoom integration**, enabling admins to schedule, manage, and monitor Zoom meetings directly from the VEGA AI dashboard. Whether it's recurring live classes, onboarding sessions, or internal meetings — everything can now be managed from one unified interface.

### What This Means

You no longer need to go to Zoom every time you want to schedule a class or a meeting.\
With VEGA AI, you can do it all from one place — schedule classes, invite students, add teachers, and more.

But first, we need to **connect your Zoom account** to VEGA AI.\
Think of this like giving VEGA AI the “keys” to open and run your Zoom meetings for you.

To do that, Zoom gives you 3 keys:

1. **Account ID** – Like your Zoom username.
2. **Client ID** – Like a key that tells Zoom which app is trying to help you.
3. **Client Secret** – A special passcode to prove it’s really you.

Don’t worry — we’ll guide you through how to get these keys step-by-step.

***

### Step 1: Go to the Zoom App Marketplace

This is like Zoom’s app store.

Go to <https://marketplace.zoom.us>

<figure><img src="/files/HcReo5mWG2sEgmdNIJce" alt=""><figcaption></figcaption></figure>

Click **Sign In** at the top and log in using your Zoom account.

<figure><img src="/files/zisJiXEHZJwPIqyct1lc" alt=""><figcaption></figcaption></figure>

Once logged in, click the **Develop** button at the top right, then select **Build App**.

<figure><img src="/files/XH08xmo35uQgELgt6yWd" alt=""><figcaption></figcaption></figure>

***

### Step 2: Choose the Right App Type

Zoom will now ask what kind of app you want to create.\
You’ll see 3 options. Select the second one:\
\&#xNAN;**“Server to Server OAuth App”**

<figure><img src="/files/RVSz7tcxy4N830UmuKKa" alt=""><figcaption></figcaption></figure>

This is just a fancy way of saying:

> "I want Zoom and VEGA AI to talk to each other automatically in the background."

Click **Create** to move ahead.<br>

***

### Step 3: Fill in Basic Info

Now you’ll be asked to name your app and give a few details like your organization name and email.

Example:

* **App Name:** VEGA AI Zoom Link
* **Company Name:** Your school or coaching institute
* **Email:** Your email ID

Click **Continue** once you’re done.

***

### Step 4: Get Your 3 Keys (Credentials)

Now go to the **App Credentials** section — Zoom will show you:

* **Account ID**
* **Client ID**
* **Client Secret**

Just **copy these 3 values** and save them somewhere safe (like a notepad or email to yourself).\
You’ll need to paste them inside VEGA AI to connect Zoom.

> **Do not share these with anyone.** They’re like your Zoom password — only for VEGA AI.

***

Once you have these 3 things ready, you’re done with the Zoom part!

<figure><img src="/files/TTOZq31VcjCAzrhSjYIf" alt=""><figcaption></figcaption></figure>

## How to Schedule Zoom Meetings from VEGA AI

*Now that Zoom is connected, let’s walk through how to schedule your classes and meetings — all from your VEGA AI dashboard.*

<figure><img src="/files/QBmIsVAavYKc8LnA3YOx" alt=""><figcaption></figcaption></figure>

***

### Step 1: Open the “Schedule Zoom” Section

1. Login to your **VEGA AI** admin dashboard.
2. From the left side menu, click on **Operations**.
3. Inside Operations, click **Schedule Zoom**.

This is your main hub for creating and managing Zoom sessions for any course.

***

### 📅 Step 2: Click “Create Meeting”

Once you’re inside the Schedule Zoom page, click the blue **+ Create Meeting** button at the top.

This will open a simple form where you can set up your meeting.

<figure><img src="/files/Khd5W6tvc3p9T6g1ZMR3" alt=""><figcaption></figcaption></figure>

***

### Step 3: Fill Out the Meeting Form

This form is where you tell VEGA AI all the details about your class or session.

Let’s go through it one by one (like filling out a classroom timetable):

#### 🔹 Meeting Topic

What is the class or session about?\
Examples:

* “SAT Reading - Class 1”
* “Induction for New Students”

#### 🔹 Meeting Time & Date

Pick the date and time when your Zoom meeting will start.

#### 🔹 Time Zone

Usually it’s already set to India time (Asia/Calcutta). You can leave it as is unless you’re in another country.

#### 🔹 Duration

Enter how long the meeting should last (e.g., 30 minutes, 60 minutes).

#### Recurring Meeting

Tick this box **only if this meeting will happen every week or day**.\
For example: “Every Monday at 4 PM.”

#### Agenda

This is optional. You can write a short note for students or teachers to explain what this session is about.

***

### Step 4: Choose Who Will Join

You can now select:

* Which **batches** this meeting is for
* Specific **students** (if you don’t want the whole batch)
* Which **teachers** should be added
* Or just tick **Select All Teachers** if it's for everyone

&#x20; *This is great for both classes and internal staff meetings!*

***

### Step 5: Hit “Schedule Meeting”

Once everything looks good, click the **“Schedule Meeting”** button at the bottom.

Boom — your Zoom meeting is ready and students/teachers will automatically get access.

***

### View & Manage All Meetings

You can see all your scheduled meetings inside the **Scheduled Zoom** or **Scheduled Classes** tab.\
You’ll be able to:

* See upcoming sessions
* View participants
* &#x20;Copy meeting links with one click

<figure><img src="/files/PLZmD3n1nW1ennyCrWJu" alt=""><figcaption></figcaption></figure>

### Best Practices for Smooth Scheduling

#### Always Schedule Early

Try to create meetings **at least a few hours in advance**. This gives VEGA AI time to sync with Zoom and notify students.

#### Use Clear Titles

Write meeting names that are simple and specific.\
Instead of “Class,” use:

> “Physics - Gravitation - Class 3”\
> “SAT Verbal Practice - Doubt Session”

#### Add Agendas for Clarity

Use the agenda box to tell students what they should prepare for.\
Example:

> “We’ll be solving the previous year’s paper. Please bring your notebooks.”

***

### Admin Tips

* You can filter meetings by **course, date, batch, or student plan**.
* You can add or remove specific students or teachers for each session.
* Use the **Copy Link** button to share the Zoom link manually if needed.

Need more help? Our support team is available 24/7 through:

* Email: <support@myvega.ai>


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