Manage Your Batches
Last updated
Last updated
The Batches page is your central hub for organizing, managing, and monitoring groups of learners. Whether you run large courses, timed programs, or need to coordinate multiple student groups with different instructors — Batches help you structure everything clearly.
If the Users page gives you control over individuals, the Batches page gives you control over groups.
A batch is a group of users (students or learners) who are learning together, typically under the guidance of assigned teachers and within a defined time frame.
For example, you might have:
A March 2023 SAT Batch for students starting prep in that month
A Summer Revision Batch for those retaking exams
A Pro Max Plan Batch where only premium users are grouped for advanced resources
Using batches helps you:
Group users by course sessions, academic terms, or subscription plans
Assign journeys and content in bulk
Monitor group progress collectively
Assign multiple teachers to one group
Keep your operations clean, organized, and scalable
Instead of managing learners one-by-one, you work at the group level — saving time and improving oversight.
At the top of the page, you can view and filter batches using tabs:
All Batches: See every batch ever created
Active Batches: Currently running groups
Upcoming Batches: Groups with a future start date
Completed Batches: Past groups with an end date
Archived Batches: Batches that are no longer active but kept for records
Each row in the batch table gives you a quick summary, including:
Batch Name
Date Created
Status (Active, Completed, etc.)
Assigned Teachers
Number of Users
Assigned Journeys
Edit and Archive options
You can click on View under the Users column to see who is in each batch.
Each batch can have one or more instructors, coordinators, or admins assigned to manage it. This helps in:
Coordinating communication
Organizing teaching schedules
Managing specific groups more efficiently
Assigned teachers appear clearly in the batch view so you always know who’s responsible for what.
Instead of assigning learning content one student at a time, you can assign a learning journey (like “DSAT Medium” or “DSAT Practice”) to an entire batch at once.
This ensures:
Every student in the batch follows the same curriculum path
Resources, practice tests, and schedules are aligned
Teaching can be standardized for that group
You can also assign multiple journeys to the same batch depending on their needs.
Clicking Edit on any batch allows you to modify:
Batch name
Course associated (e.g., Digital SAT)
Assigned teachers or staff
Batch start and end date
Filter criteria to select users (e.g., by sign-up date or plan type)
Manually add or remove specific users
This gives you full flexibility to refine your batches as your program evolves.
When a batch is no longer needed — for example, a course has ended or the students have graduated — you can archive it.
Archived batches:
Are no longer editable
Are kept in the system for records
Do not appear in the active operations workflow
This helps maintain a clean and current view of active learners without losing historical data.
The Batches page is designed to help you scale and structure your learning programs efficiently. It enables you to:
Create and manage learner groups
Assign multiple staff to each group
Attach customized learning journeys
Track batch performance
Edit, archive, or reuse groups easily
Whether you’re handling 30 students or 3000, this page helps bring clarity, structure, and control to your day-to-day academic operations.
Need more support? Our support team is available 24/7 through:
Email: support@myvega.ai
