> For the complete documentation index, see [llms.txt](https://docs.myvega.ai/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.myvega.ai/operations/manage-your-batches.md).
# Manage Your Batches
## **Batches Page Overview**
The **Batches page** is your central hub for organizing, managing, and monitoring groups of learners. Whether you run large courses, timed programs, or need to coordinate multiple student groups with different instructors — **Batches help you structure everything clearly.**
If the **Users page** gives you control over individuals, the **Batches page** gives you control over groups.
***
### **What is a Batch?**
A **batch** is a group of users (students or learners) who are learning together, typically under the guidance of assigned teachers and within a defined time frame.
For example, you might have:
* A **March 2023 SAT Batch** for students starting prep in that month
* A **Summer Revision Batch** for those retaking exams
* A **Pro Max Plan Batch** where only premium users are grouped for advanced resources
***
### **Why Use Batches?**
Using batches helps you:
* Group users by course sessions, academic terms, or subscription plans
* Assign journeys and content in bulk
* Monitor group progress collectively
* Assign multiple teachers to one group
* Keep your operations clean, organized, and scalable
Instead of managing learners one-by-one, you work at the group level — saving time and improving oversight.
***
### **Main Features of the Batches Page**
#### 1. **View and Navigate All Batches**
At the top of the page, you can view and filter batches using tabs:
* **All Batches**: See every batch ever created
* **Active Batches**: Currently running groups
* **Upcoming Batches**: Groups with a future start date
* **Completed Batches**: Past groups with an end date
* **Archived Batches**: Batches that are no longer active but kept for records
Each row in the batch table gives you a quick summary, including:
* **Batch Name**
* **Date Created**
* **Status** (Active, Completed, etc.)
* **Assigned Teachers**
* **Number of Users**
* **Assigned Journeys**
* **Edit and Archive options**
You can click on **View** under the Users column to see who is in each batch.
***
#### 2. **Assign Teachers and Staff**
Each batch can have one or more instructors, coordinators, or admins assigned to manage it. This helps in:
* Coordinating communication
* Organizing teaching schedules
* Managing specific groups more efficiently
Assigned teachers appear clearly in the batch view so you always know who’s responsible for what.
***
#### 3. **Assign Journeys to the Entire Batch**
Instead of assigning learning content one student at a time, you can assign a **learning journey** (like “DSAT Medium” or “DSAT Practice”) to an **entire batch** at once.
This ensures:
* Every student in the batch follows the same curriculum path
* Resources, practice tests, and schedules are aligned
* Teaching can be standardized for that group
You can also assign multiple journeys to the same batch depending on their needs.
***
#### 4. **Edit Batch Details Anytime**
Clicking **Edit** on any batch allows you to modify:
* **Batch name**
* **Course associated** (e.g., Digital SAT)
* **Assigned teachers or staff**
* **Batch start and end date**
* **Filter criteria to select users** (e.g., by sign-up date or plan type)
* **Manually add or remove specific users**
This gives you full flexibility to refine your batches as your program evolves.
***
#### 5. **Archive Batches for Clean-up**
When a batch is no longer needed — for example, a course has ended or the students have graduated — you can **archive** it.
Archived batches:
* Are no longer editable
* Are kept in the system for records
* Do not appear in the active operations workflow
This helps maintain a clean and current view of active learners without losing historical data.
***
### Summary
The **Batches page** is designed to help you **scale and structure** your learning programs efficiently. It enables you to:
* Create and manage learner groups
* Assign multiple staff to each group
* Attach customized learning journeys
* Track batch performance
* Edit, archive, or reuse groups easily
Whether you’re handling 30 students or 3000, this page helps bring **clarity, structure, and control** to your day-to-day academic operations.
Need more support? Our support team is available 24/7 through:
* Email: